Prompt library Civil servants, Intermediate, Across government, Drafting
Draft a vacancy notice from the approved details
Turn the approved post details into a clear job advertisement that adds nothing the approval does not say.
Last reviewed: . Reviewer: Muhammad Asadullah.
Before you paste anything: replace names, CNIC numbers and other personal details with placeholders and never use classified material. Use only AI tools your department allows.
When to use it
A post has been approved for advertisement and you have the details on file. You want a clear vacancy notice that candidates can understand, built only from what has been approved.
The prompt
Draft a vacancy notice for a government office in Pakistan. Use only the approved details below.
Office: [department or office]
Post: [title of the post]
Grade or scale: [as written in the approval]
Number of posts: [number]
Place of posting: [location]
Qualifications and experience: [copy exactly from the approved file]
Age limit and other eligibility: [copy exactly from the approved file]
How to apply: [method, address or official web page]
Documents required: [list]
Last date to apply: [date and time]
Write the notice in [English / Urdu] with a heading, a short line about the post, then clear sections for eligibility, how to apply and the deadline.
Use only the details above, in the same words where they set out eligibility. Do not add, soften or summarise any qualification, age limit, quota or other eligibility rule. Do not add salary, benefits or selection steps unless they are listed above. If a detail a candidate would need is missing, write [CHECK] in its place.How to fill it in
- Copy eligibility rules word for word from the approved file. They must come from the approval, not from the AI or from memory.
- Use the exact deadline, including the time if there is one.
- Leave out the names of anyone on the selection committee.
Before you use the result
- Compare every eligibility line with the approved file, word by word. A small change can open the notice to challenge.
- Resolve each [CHECK] with the section that holds the approval.
- Get the notice cleared at the right level before it is published.
Related guide: How to draft letters and notes with AI.