Write an executive summary of a proposal

Get a short summary of a project proposal with cost and timeline exactly as stated, the main risks and the decision sought.

Before you paste anything: replace names, CNIC numbers and other personal details with placeholders and never use classified material. Use only AI tools your department allows.

When to use it

You need to brief a senior officer or a committee on a long project proposal. They need the essentials and a clear statement of what they are being asked to decide.

The prompt

Write an executive summary of the project proposal below for [designation or committee] in a government office in Pakistan.

Proposal:
[Paste the proposal or its main sections]

Write no more than [400] words in [English / Urdu] with these headings:
1. Problem: what the proposal says needs solving
2. Objectives: what the project aims to achieve
3. Main activities: what will be done
4. Cost: the total and main parts, exactly as stated in the proposal, with the currency
5. Timeline: start, end and key milestones, exactly as stated
6. Risks: risks the proposal names, then any gaps a reader should ask about, written as questions
7. Decision sought: what the reader is being asked to approve

Copy all figures, dates and names exactly from the proposal. Do not round, convert or recalculate costs. Do not add benefits, targets or risks that the proposal does not contain, except as questions under Risks. If the cost figures do not add up or the decision sought is not stated, write [CHECK] and explain.

How to fill it in

Paste the full cost and timeline sections even if you shorten the rest. Readers rely on these parts most.
Name the reader. A committee may need more background than your own senior officer.
Check whether the proposal may be shared with the tool you are using, especially before it is approved.

Before you use the result

Compare every figure and date with the proposal line by line. A wrong number in a summary can lead to a wrong decision.
Make sure the summary is balanced. It should not argue for or against the proposal unless you asked for that.
Resolve each [CHECK] with the sponsor of the proposal before the summary goes forward.