Draft a reply to an official letter

Turn the gist of an incoming letter and your decision into a clear, correctly formatted reply.

Before you paste anything: replace names, CNIC numbers and other personal details with placeholders and never use classified material. Use only AI tools your department allows.

When to use it

You have received a letter or reference, you know what the answer is and you want a clean first draft of the reply. The prompt asks the AI to keep to your decision and not to add facts of its own.

The prompt

You are helping a government officer in Pakistan draft an official reply.

Incoming letter (summary, with personal details removed):
[Paste or summarise the letter. Use placeholders such as [Applicant] and [Reference No.]]

Our decision or answer:
[State the decision in one or two sentences]

Write a formal reply in English that:
- uses the standard format: reference number, date, subject line, body, signature block
- states the decision in the first paragraph
- gives the reason in plain words
- tells the reader what to do next, if anything
- is no longer than [200] words

Do not add any rule, date, figure or reference that is not given above. If something is missing, write [CHECK] in its place.

How to fill it in

Summarise the incoming letter in your own words if it contains anything personal or sensitive.
Keep the decision short and exact. The AI will build the reply around it.
If your office has its own letter format, paste a blank copy and add: "Follow this format exactly."

Before you use the result

Look for every [CHECK] and fill it in from the file.
Check every rule or notification the draft mentions. AI can invent references that look real. See hallucination.
Put the real names and numbers back in yourself, then sign only what you would have written.